After determining the preliminary reimbursement charge and area, and considering the timely filed written comments, the public works director shall establish a recommended reimbursement charge and area. The public works director shall advise the owner of the recommended reimbursement charge and area by letter sent by certified mail, copy received. The letter shall enclose an original latecomer reimbursement agreement for signature by the owner, who shall return the executed agreement within 21 days after the date of the letter. If the owner fails to return the executed agreement within the 21-day period, the application for latecomer reimbursement shall be deemed null and void and terminated. Upon written request filed with the public works director within seven days after the deadline, and upon proof of hardship or excusable neglect, the public works director may set aside the application termination and grant a period of up to 21 days for return of the executed agreement. The decision of the public works director shall be final. (Ord. 2002-01 § 1, 2002)